The school calendar

Takes you to the school's schedule.

Shown to the owner, to staff and to group members (including parents whose child is in a group). The schedule in it is read-only for everyone, staff included. Whenever you switch between the school's tabs, the calendar reloads so it shows the latest changes.

Keeps managing the schedule in one place, so there is no second, weaker place to edit from.

It is in the sidebar under Admin Actions, first in the list. It is shown only to staff with the Manage events and their sessions permission (the owner always has it); without it the page sends you back to the dashboard. Here you have Filters, Add Event and the Rooms view, and clicking a session gives you buttons to change, cancel and delete it. On a phone the two buttons are circles at the top right of the screen.

Shows where the schedule is managed when you are looking at the school's calendar.

It sits above the calendar in the Calendar tab of the school's page and is only visible to staff with the Manage events and their sessions permission. It opens the Calendar page of the admin dashboard for the same school.

Lets you look at the schedule up close (a day), across a week or across the whole month.

The calendar opens in the month view on today's date. The buttons are Month, Week, Day and Today, the arrows move backwards and forwards, and there is a field for jumping to a specific date. Staff in the admin calendar also get a Rooms view once the school has rooms.

Hours show from 06:00 to 22:00 by default, and the grid widens if a session falls outside them. If you move to another day or view and then save, cancel or delete a session, the calendar stays where you were.

Lets you see when a session ends without opening it.

In the Week, Day and Rooms views each session shows its start and end time and its title, for example 13:30–15:00 Yoga. In the Month view it is just the start time and the title, plus the word “cancelled” on a cancelled session. In the all-day row it is the title alone. On a phone the month view also lists the day's sessions, with the time on its own line.

Shows which rooms are busy and which are free during the day, so you can spread sessions across rooms.

It exists only on the Calendar page of the admin dashboard, and only once the school has added at least one room in the organisation settings. For the selected day each room is a column, and sessions without a room are in the No room column. The school's calendar, members and parents don't get this view. Dragging across empty time in a room's column opens the new-session window with the date, time and that room filled in.

Saves typing the date and time, you point at the time right on the calendar.

Works only on the Calendar page of the admin dashboard and only for staff with the Manage events and their sessions permission. Drag across empty time in the week or day view (or across days in the month view) and the Add Event window opens with the start and end dates and times filled in. In the month view the session starts at 09:00 and lasts 60 minutes. If the window is already open and you drag again, only the date, times and room change, everything else you have filled in stays.

Starts adding a new one-off or recurring session to the schedule.

It exists only on the Calendar page of the admin dashboard, next to Filters, and is only visible to staff with the Manage events and their sessions permission (the owner always has it). On a phone it is the circle with a plus at the top right of the screen. Opens the three-step Add Event window, see Adding a session.

Shows that the session won't take place without removing it from the schedule.

A cancelled session stays on the calendar with a red background and a struck-through title, and in the month view the word “cancelled” is added after the title. When opened, the window says This event has been cancelled. A staff member with the Manage events and their sessions permission can reinstate it.

Takes you straight to a session without hunting for it in the month.

The Open in calendar link on the Attendance page leads to the Calendar page of the admin dashboard, on the session's day, and opens its window. Once you close it, reloading the page doesn't open it again. The link follows the session even if its title or time has changed. The Calendar page needs the Manage events and their sessions permission, otherwise it sends you back to the dashboard.