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Filtering the calendar

How staff narrow the calendar by group, room and teacher.

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Step by step

  1. 1

    Press Filters above the calendar.

  2. 2

    Pick one or more groups, rooms or teachers.

  3. 3

    Press Done to go back to the calendar.

How it works

Helps you see only the sessions you care about, for example one group's, one room's or one teacher's, in a busy schedule.

The Filters button sits above the calendar (on the school's calendar and on the Calendar page of the admin dashboard) and is only visible to the owner and staff. On a phone it is the funnel circle at the top right of the screen, with the number of active filters. Members and parents have no filters, because their calendar is already limited to their own groups.

Filters open in a Filter events window with three sections: Group, Room and Teacher. Choices within one section add up (two groups show both groups' sessions), while sections combine with each other (those two groups and only in the chosen room). A section with nothing picked doesn't filter anything.

Filters apply straight away as you pick them. When you close the window (with Done, the close button or Escape), your choice is saved for you and for this school, so next time, even from another device, the calendar opens with the same filters. If you have never saved anything, the calendar opens unfiltered.

Good to know

The calendar opens with the filters you saved for this school. A group, room or teacher that no longer exists is dropped. Press All in a section or Clear all filters to see everything, and close the window so it is saved.

A session for the whole school (no group) stays visible whichever teacher you pick.

On this screen

Filters button

Opens the filters window and shows how many filters are on.

Gives access to the filters and reminds you when the calendar is filtered.

A number appears next to the label as soon as any section has a choice, it counts the sections with a choice (at most 3). With no number you see every session you have access to.

Filter events window

The window with the Group, Room and Teacher sections.

Keeps all filters in one place.

On a computer the window can be moved around; on a phone it opens from the bottom as a sheet. Each section is a row of buttons, press one to turn it on (a tick appears) and again to turn it off. Next to the section title you see how many are selected. A section with nothing to choose from isn't shown.

Group filter

Shows only the chosen groups' sessions.

Narrows the calendar to one or several groups.

Lists every group you can see in the calendar, plus No group: sessions for the whole school. You can combine them, for example one group and No group. A staff member limited to their own groups but holding the See the whole calendar permission sees every group of the school here.

Room filter

Shows only sessions in the chosen rooms.

Helps you see how busy a room is, or which sessions still have no room.

Only shown if the school has added rooms. Lists the rooms plus No room, which finds the sessions that don't have a room yet.

Teacher filter

Shows only the chosen teachers' sessions.

Lets each staff member see their own schedule, and the owner see a particular coach's schedule.

Lists the staff assigned to the groups in the calendar. A session with people set under Who leads this event matches only those people. A session with nobody set matches its groups' staff. Sessions for the whole school stay visible whatever you pick.

All button

Clears the choices in one section.

Removes the filter from that section only.

Every section starts with All. It is highlighted when the section has no choice, meaning it isn't filtering. Pressing it clears the choices in that section only.

Search… field in a section

Search by name inside a long section.

Quickly finds a group, room or teacher when there are many.

Appears in a section with 8 or more options. Shows only the buttons whose name contains what you type. With no match you see Nothing matches. Searching doesn't change what is selected.

Clear all filters button

Removes every filter at once.

Brings the calendar back to every session you are allowed to see.

It is at the bottom of the window and disabled when no filter is on. Clears all three sections.

Done button

Closes the filters window.

Takes you back to the calendar.

Filters are already applied as you pick them. Done closes the window and saves your choice for next time.

Frequently asked questions

Why do I only see some of the sessions when I open the calendar?

The calendar remembers the filters from the last time you closed the **Filters** window. Open it and press **All** in the section or **Clear all filters**, then close the window.

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