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Assigning staff to a group

How the owner assigns staff as group admins, and what that gives them.

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Step by step

  1. 1

    Open Users from the menu and choose the Employees sub-tab.

  2. 2

    Press the staff member to open their panel.

  3. 3

    Under Groups they administer, choose a group from Choose a group….

  4. 4

    To remove one, press the group's chip.

  5. 5

    Press Save Changes.

How it works

Decides who is in charge of each group. The assigned staff member shows as the group's Group Admin and, depending on their permissions, can manage it.

Every group has at least one assigned staff member. The first is chosen when the group is created. The owner adds or removes more on the Users page, Employees sub-tab, in the staff member's side panel. The owner can also open the panel from the Administrators and coaches tab of the group's page.

The Groups they administer section lists the staff member's groups as chips. Add a group from the Choose a group… field; to remove one press its chip, it gets struck through. Changes apply with Save Changes.

What an assignment gives:

  • with Manage groups, the staff member can edit and delete the group and sees Members on its management page (join requests are approved in Users);
  • if their group access is Only their groups, they only see and manage the groups assigned to them.

The assigned staff member gets a notification (the Staff Assignments type).

Good to know

Only the owner can assign staff to and remove them from groups. The Employees sub-tab is only visible to the owner.

Only someone who is already staff of the school can be assigned.

If you remove a group's last staff member, the owner automatically becomes its admin.

When access is Only their groups and the staff member has no groups, the panel warns: “No groups assigned yet, they won't see anything until you add one below.”

On this screen

Groups they administer section

The groups the staff member is assigned to, in their side panel.

Lets you see and change the staff member's groups.

It is in the staff member's panel under Employees. With no groups it reads No groups assigned.

Group chip

One assigned group; pressing it marks it for removal.

Lets you remove the staff member from the group.

Pressing strikes the chip through; pressing again restores it. Below the chips it reads “Click a group badge to mark it for removal.” Newly added, not yet saved groups are removed directly when pressed.

Choose a group… field

Adds the staff member to another group.

Assigns the staff member as admin of the chosen group.

The list holds the school's groups the staff member isn't assigned to yet. You can type to search; with no match it reads “No matching groups”. The chosen group appears as a chip and is saved with Save Changes.

Save Changes button

Applies the changes to the staff member's groups.

Adds and removes assignments in one go.

On success it shows “Group assignments saved successfully.” and the panel closes. On failure, “Failed to save group assignments. Please try again.” Cancel closes the panel without changes.

Staff assignment notification

The notification a staff member gets when assigned to a group.

Tells the staff member they are now in charge of a new group.

It includes the group name. In notification settings the type is called Staff Assignments.

Frequently asked questions

A staff member with “Manage groups” can't edit the group. Why?

For staff the permission only applies to the groups they are assigned to. Assign them to the group from **Employees**.

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