Employee profile: permissions, groups and access
How the owner changes what an employee can do, which groups they manage and how far their access reaches.
Ask ClassyStep by step
- 1
On the Employees tab, press the employee's row.
- 2
Change their permissions, groups or access.
- 3
Press Save Changes.
How it works
Keeps all of one team member's settings in one place so you can change them any time.
It opens at the side when you press a row in the Employees list. Below the name it reads Employee. At the top is Contact info (phone and email, with copying).
Then come three sections: What they can do, Groups they administer and Access to groups. Changes aren't saved straight away, press Save Changes. On success you see "Group assignments saved successfully.", on failure "Failed to save group assignments. Please try again."
The employee is notified when their permissions or access change, and when they're assigned to a group.
Good to know
The owner's permissions can't be changed, instead of switches it reads Owner, full access, and there's no Access to groups section.
If you close the panel with unsaved changes, you're asked to confirm first.
On this screen
What they can do section
The employee's permissions, by area.
What they can do section
The employee's permissions, by area.
Lets you grant or remove permissions.
The same switches as on the invite: three areas with Customise for single permissions. Saving replaces the whole set of permissions at once.
"Owner, full access" card
Shown instead of switches on the owner's profile.
"Owner, full access" card
Shown instead of switches on the owner's profile.
Reminds you the owner can't be restricted.
It reads "Owners always hold every permission and can't be restricted."
Groups they administer section
The groups the employee manages.
Groups they administer section
The groups the employee manages.
Lets you assign the employee to a group or take them off it.
Groups are chips. Press a group to mark it for removal (it's struck through); the hint reads "Click a group badge to mark it for removal." Below, pick a group from Choose a group… to add it. Changes save with Save Changes.
With no groups it reads "No groups assigned", and with Only their groups access, "No groups assigned yet, they won't see anything until you add one below."
If you remove a group's last administrator, the owner automatically becomes its administrator.
Access to groups section
Whether the employee's permissions apply to all groups or only their own.
Access to groups section
Whether the employee's permissions apply to all groups or only their own.
Lets you limit the employee to the groups they manage.
Choose All groups or Only their groups. With Only their groups, See the whole calendar also shows. Not shown on the owner's profile. See the article on group access.
Save Changes button
Saves changes to permissions, groups and access.
Save Changes button
Saves changes to permissions, groups and access.
Applies the employee's new settings.
Only active when there are changes. Cancel closes the panel without saving. The employee gets a notification that their permissions or access changed, and for a new group a "you're on the team" notification with its name.