Sessions view
The list of upcoming and past sessions from which you open attendance marking.
Ask ClassyStep by step
- 1
Open Attendance and choose the Sessions view.
- 2
Pick Upcoming or Past.
- 3
Optionally search by name or choose a group.
- 4
Click the session's row to record attendance.
How it works
Helps you find any session, today's, a future one or a past one, see how many people signed up or attended, and open its attendance with one click.
At the top there is an Upcoming / Past switch, a search box and a group picker.
In Upcoming, page one starts with today's sessions under a date marked Today, then a Later divider and the future sessions. Past lists sessions before today, newest first. Sessions are grouped by date, 10 per page.
The counts column changes its heading: in Upcoming it is Sign-ups (who said they're coming or not), in Past it is Attendance (who was marked here or not here).
Clicking anywhere on a row opens the attendance panel. The calendar icon at the end of the row opens the session itself in the calendar.
Good to know
Choosing a group only filters the sessions on the page already loaded, the number of pages doesn't change. If a page looks empty, go to the next one.
Today's sessions only appear on page one of Upcoming, not in Past.
When you arrive from the calendar with View on attendance page, the session's row is briefly highlighted and scrolled into view.
On a phone the table is shown as cards, see Session card on a phone.
On this screen
Session search box
Search sessions...Searches sessions by name.
Session search box
Search sessions...Searches sessions by name.
Narrows the list to sessions whose name contains what you type.
It ignores upper and lower case and runs shortly after you stop typing. It takes you back to page one and also applies to today's sessions in Upcoming.
Group picker
All groupsShows only one group's sessions.
Group picker
All groupsShows only one group's sessions.
Helps you focus on a particular group's sessions.
It defaults to All groups. When you pick a group, the sessions aimed at it remain, including sessions shared by several groups. Changing the group takes you back to page one. The filter works on the page already loaded, so the page count stays the same.
Upcoming / Past switch
Chooses whether you see future or past sessions.
Upcoming / Past switch
Chooses whether you see future or past sessions.
Separates today's and future work from attendance history.
Switching takes you back to page one. It starts on Upcoming.
Upcoming tab
Today's and future sessions.
Upcoming tab
Today's and future sessions.
Shows the sessions you still have to record attendance for.
Page one starts with today's sessions, then a divider and the future sessions, in date and time order. The counts column shows Sign-ups.
Past tab
Sessions before today.
Past tab
Sessions before today.
Lets you review or correct attendance for sessions that have already happened.
They are ordered newest to oldest. The counts column shows Attendance: how many were marked here and not here.
Sessions table
Sessions grouped under date headings.
Sessions table
Sessions grouped under date headings.
Shows everything important about a session on one row and opens its attendance with a click.
Each date is a heading row with that day's sessions below it. Clicking a row opens the attendance panel. Cancelled sessions are faded with the name struck through.
Date heading row
The weekday and date above that day's sessions.
Date heading row
The weekday and date above that day's sessions.
Saves repeating the date on every row.
The date is written in the app language. If it is today's date, a Today label sits next to it.
Today label
Marks the date of today's sessions.
Today label
Marks the date of today's sessions.
Helps you spot straight away the sessions you are most likely marking now.
It only appears in Upcoming, next to today's date heading.
Later divider
The line between today's and future sessions.
Later divider
The line between today's and future sessions.
Visibly separates today's sessions from the following days.
It appears on page one of Upcoming, right after today's sessions.
Session column
The session's name, group and description.
Session column
The session's name, group and description.
Shows which session it is and which group it belongs to.
Below the name there is a coloured dot with the group name and, on a computer, the first line of the description. Cancelled and Lesson labels can appear next to the name.
Cancelled label
Shows the session on this date is cancelled.
Cancelled label
Shows the session on this date is cancelled.
Warns you this session won't take place.
The row is faded and the name struck through. Sessions are cancelled and reinstated from the calendar.
Lesson label
Shows the session already has a lesson.
Lesson label
Shows the session already has a lesson.
Helps you see which sessions already have a lesson written.
It appears when the session has a lesson, draft or published. Open it from the Lesson tab in the session panel.
Time column
The session's start and end time.
Time column
The session's start and end time.
Shows when the session is during the day.
If the time for this date was changed in the calendar, the changed time is shown.
Sign-ups / Attendance column
Two counts, one with a green tick, one with a red cross.
Sign-ups / Attendance column
Two counts, one with a green tick, one with a red cross.
Shows at a glance how many people are coming or came.
In Upcoming the heading is Sign-ups: the green count is how many said they're coming, the red one how many said they aren't. In Past the heading is Attendance: the green count is how many were marked here, the red one how many were marked not here. Unmarked people aren't counted.
Employee column
The staff assigned to the session's groups.
Employee column
The staff assigned to the session's groups.
Shows who on the team is responsible for the session.
The first employee's name is shown, with a +N label for the rest. Hover the label to see their names. A dash means no staff are assigned to the groups. The column is only shown on a computer.
Actions column
Holds the button that opens the session in the calendar.
Actions column
Holds the button that opens the session in the calendar.
Gives you a way to the session's own settings.
It only holds the Open in calendar icon. Everything else is in the panel you open by clicking the row.
Open in calendar icon
Opens the session in the school calendar.
Open in calendar icon
Opens the session in the school calendar.
Takes you where the session's time, audience, recurrence, cancelling and deleting are changed.
Pressing it doesn't open the attendance panel, it opens the calendar on the session's date.
Session card on a phone
What a table row looks like on a narrow screen.
Session card on a phone
What a table row looks like on a narrow screen.
Lays out the session's details so they read comfortably on a phone.
Instead of columns each session is a card with the name, labels, group, time, counts and the Open in calendar icon. The Employee column and the description aren't shown, but the card has a label for pending replies. Tapping the card opens the attendance panel.
Pending replies label
{{count}} pendingHow many members haven't said yet whether they're coming.
Pending replies label
{{count}} pendingHow many members haven't said yet whether they're coming.
Tells you whether it's worth reminding people about the session.
A yellow N pending label means that many members have neither confirmed nor declined. A green All responded label means everyone has replied. A dash is shown for a cancelled session or a session without a group.
Pages
ShowingMoving between pages of sessions.
Pages
ShowingMoving between pages of sessions.
Lets you go through all sessions, 10 per page.
Below the table it says which results you are seeing out of how many, for example 'Showing 1 to 10 of 42 results'. Today's sessions on page one of Upcoming come on top of those 10.
No sessions found message
Shown when no sessions match your choices.
No sessions found message
Shown when no sessions match your choices.
Tells you the list is empty, not that something broke.
It appears when there are no sessions in the chosen tab, for the search, or on this page after picking a group. Try the other tab, clear the search or pick All groups.
Loading error message
Error loading attendance dataShown when sessions can't be loaded.
Loading error message
Error loading attendance dataShown when sessions can't be loaded.
Tells you the data didn't load and the list isn't current.
Refresh the page in a moment. If the error stays, check your internet connection.
Frequently asked questions
Why don't the Upcoming counts match attendance?
In **Upcoming** the column shows **Sign-ups**: who said they would come. Actual attendance is shown in **Past** or in the session panel.
How do I change the time or cancel a session?
Press the **Open in calendar** icon on the row. Time, audience, recurrence and cancelling are managed in the calendar.