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Attendance grid

A monthly table of all members and sessions where you mark attendance by clicking a cell.

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Step by step

  1. 1

    Open Attendance and choose Grid.

  2. 2

    Choose a group or leave All groups.

  3. 3

    Use the arrows to pick the month.

  4. 4

    Click a cell to mark present; click again to change it to absent.

How it works

Shows each member's attendance for the whole month and lets you fill in or correct many marks quickly, without opening every session.

Choose a group and a month. Each row is a member (or a member's child) and each column is a session on a given date. Cells show:

  • green tick, attended;
  • red cross, absent;
  • empty dashed box, not marked yet;
  • grey dash, the member isn't part of that session;
  • red column, the session is cancelled.

Clicking a cell saves straight away. On the right there is a Rate column for each member, and at the bottom a Present / roster row for each session.

Good to know

Once marked, a cell can't go back to empty, it only switches between present and absent.

The grid lets you mark future dates in the month too. Take care: on sessions that count toward packs, a present mark uses a credit.

Pack credits and notes aren't shown in the grid, open the session from the Sessions view for those.

Without the Manage attendance permission the cells are grey and can't be clicked.

On this screen

Group picker

All groups

Chooses whose sessions are shown.

Narrows the grid to one group so it's easier to read.

With All groups every session shows, including those for the whole school, for several groups or for selected members. When you pick a group, the sessions aimed at it and their members remain.

Month picker

Arrows for the previous and next month and the selected month's name.

Lets you look at attendance for any month.

The grid opens on the current month. The left arrow goes back a month, the right one forward. Every date in the month with a session is shown.

The table

Members in rows, sessions in columns.

Puts the whole month's marks on one screen.

Rows are sorted by surname. Columns are sorted by date and, within a day, by session name. On a phone the table scrolls sideways while the names column and the Rate column stay in place.

Session column

One session on one date.

Shows everyone's attendance for that session.

The heading is the day of the month with a dot in the session's colour. Hover the heading to see the session name. A cancelled session's column is red, its cells can't be clicked and don't count.

Attendance cell

One member's mark for one session.

Clicking it marks or changes the member's attendance.

An empty cell becomes attended (✓). A ✓ cell becomes absent (✕), and an ✕ cell becomes ✓ again. The change shows at once and is saved. If saving fails, the cell goes back to how it was and 'Couldn't save the attendance mark. Try again.' is shown. Cells of cancelled sessions and grey cells can't be clicked.

Not part of this event cell

The member isn't on this session's roster.

Tells 'not marked' apart from 'not invited at all'.

It shows as a grey dash when the session is for another group or other members. It can't be clicked and doesn't count in Rate or Present / roster.

Rate column

How many of their sessions this month the member attended.

Helps you spot quickly who misses sessions regularly.

It is shown as a fraction, for example 6/8: attended out of all non-cancelled sessions the member is part of that month. Green at 80% or more, yellow from 50% to 80%, red below 50%. Unmarked cells, including future dates in the month, count as not attended.

Present / roster row

How many attended each session out of its roster.

Shows how full each session was.

Under each column it reads, for example, 12/15. Only members who are part of the session count. A cancelled session shows a dash.

Incomplete grid warning

Some events couldn't be loaded, so this grid may be incomplete.

Shown above the grid when some sessions failed to load.

Warns you some columns may be missing.

The sessions that loaded are shown normally. Refresh the page to try again.

No sessions this month message

Shown when the chosen month and group have no sessions.

Tells you there's nothing to mark for that period.

Below the title it reads 'No events have sessions in <month>. Try another month or group.'

Couldn't load the attendance grid message

Shown when no session could be loaded.

Tells you the grid isn't available right now.

Refresh the page in a moment.

Frequently asked questions

How do I remove a mark made by mistake?

In the grid a cell can't go back to empty. Click again to change it to absent if the member wasn't there.

Why do some cells show a grey dash?

The member isn't part of that session, for example it is for another group or only for selected members. Those cells don't count toward the rate.

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