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Group invite links

How to generate a link people use to join a group, and how to limit or revoke it.

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Step by step

  1. 1

    Open the admin dashboard and choose Users.

  2. 2

    Press Join Link.

  3. 3

    Choose the Group (with only one group it is picked automatically).

  4. 4

    Choose the Link type.

  5. 5

    Optionally open Settings and set Number of uses and Valid for.

  6. 6

    Press Generate Link.

  7. 7

    Press Copy or Share and send the link.

How it works

Creates a link you send by message or email. Whoever opens it joins the group with a real account, without you adding them by hand.

The Join Link button is on Users in the admin dashboard. You can also create a link from the group's page with the Invite link button, with that group already chosen; it is shown if you can manage that exact group. It shows when you have the Manage members permission and the school has at least one group. The server also only allows groups within your reach.

In the Group Join Link window you choose a Group and a Link type:

  • Request (default), public group: joins immediately; private group: files a join request you approve.
  • Direct: joins immediately, without approval, even for a private group.

Under Settings you can limit the Number of uses (default Unlimited) and Valid for (default No expiry). After Generate Link the link is shown with Copy and (where the device supports it) Share buttons.

Every new link is separate, generating doesn't revoke older ones. All links for the group are under Links for this group, where you can copy or revoke active ones.

The recipient has to log in. They see the group name, whether it is private or public, and what will happen. A parent chooses whether to enrol themselves or one or more children, one visit to the link uses up one use, however many children join together.

Good to know

If the school has no groups, “Create your organisation's first group” shows instead of the button. The owner also sees a Create a group button.

A link with an end date is valid until the end of the chosen day.

A Direct link skips approval, keep it safe and only send it to people you trust.

A revoked, expired or used-up link shows the recipient that it can no longer be used and suggests asking for a new one.

On this screen

Join Link button

Opens the window for generating a group link.

Starts creating an invite link.

It sits above the Users list. On a phone only the icon shows. Needs Manage members and at least one group in the school.

Group Join Link window

The form for a new link and the list of existing ones.

Lets you create a link and manage the ones already created.

At the top it reads “Generate a link that lets someone join a group directly. Share it by message or email.” Closing it resets every choice.

Group field

The group the link leads to.

Decides which group people join.

Required, until you pick a group (Select a group), Generate Link is disabled. Changing the group hides a link already generated.

Settings panel

The collapsed panel with the link's limits.

Lets you limit how many times and until when the link works.

Closed by default, but its header shows the current choices, for example “Unlimited · No expiry”. It opens on its own if a value inside is invalid.

Number of uses field

How many times the link can be used to join.

Limits how many people or families can use the link.

Choices: Unlimited, Single use, 5 uses, 10 uses and Custom. Custom shows a box starting at 25; enter a whole number of at least 1, otherwise it shows “Enter a number, at least 1.” One join uses one use, even if a parent enrols several children at once.

Valid for field

Until when the link works.

Stops the link automatically after a set time.

Choices: No expiry, 24 hours, 7 days, 30 days and Custom date. Custom date shows a date picker starting 14 days ahead; the date must be in the future, otherwise it shows “Pick a date in the future.” The link is valid until the end of the last day.

Generate Link button

Creates the link with the chosen settings.

Generates a new, independent link for the group.

Disabled while no group is chosen or a value is invalid. On success the form is replaced by the Your link is ready! view.

Your link is ready! view

The finished link with copy and share buttons.

Gives you the link to send and reminds you what it does.

Below the heading are chips with the group, type, number of uses and validity. The link is in a box that selects itself when pressed. Copy copies it (briefly showing Copied!), Share opens the device's share menu, and Generate another link returns to the form. For a direct link the warning shows again. At the bottom is a hint, for example “This link works once, generate another for each person or family you invite.”

Links for this group list

Every link generated for the chosen group.

Lets you see which links still work and stop the ones you no longer need.

Collapsed by default; the number of links is next to the heading. Newest first. Each row shows the state, a type icon (with the word Direct for direct links), “Created”, “Expires” or “Never expires”, and uses, “X of Y uses” or “N uses, unlimited”. With no links it reads “No links generated for this group yet.”

Link state

Active

Whether the link can still be used.

Tells you whether the link works.

Active: works. Used: all uses are spent (an unlimited link never becomes used). Expired: the end date has passed. Revoked: stopped by hand. A revoked link shows as Revoked even if its end date has also passed.

Copy button in the list

Copies an existing active link.

Lets you send an existing link again.

An icon shown only for active links. After copying it briefly turns into a tick.

Revoke button

Stops an active link for good.

Makes the link unusable, for example if it was sent to the wrong person.

Only shown for active links and acts immediately, without confirmation. Revoking can't be undone, and people who already joined through the link stay in the group.

Frequently asked questions

Does the old link stop working when I generate a new one?

No. Each link is independent. If you want an old link to stop, revoke it with **Revoke** under **Links for this group**.

How many times can a link be used?

As many as you set in **Number of uses**: **Unlimited**, **Single use**, **5 uses**, **10 uses** or **Custom** (at least 1).

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